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booking contract for an event

Conditions of 01.01.2022 for the event rental of Château Saint-Joseph

Between, on the one hand "THE LESSOR", SARL Château Saint-Joseph, a limited liability company with a single partner, with a share capital of 233,000.00 euros, registered under number 889 452 355 in the Carcassonne trade and companies register , having its registered office at Château Saint-Joseph, 11240 Mazerolles-du-Razès,
Tel: +33 (0) 6 36 15 65 35
email: contact@chateau-saint-joseph.com
and, on the other hand, "THE LESSEE",

It was agreed as follows:

Article I — Number of people gathered for an event

§ 1. The LESSEE announces that it wishes to organize an event with the aim of:
A wedding, a birthday or other family reason, a show, a training day, a party or corporate event or even a conference/seminar.

§ 2. The event will bring together a maximum number of guests (a supplement of €100 per additional guest will be charged, if the maximum number of guests is exceeded).
The LESSEE guarantees this maximum number of people, which must not be exceeded by virtue of compliance with the safety rules and also by virtue of the contractual commitment, because the provision of the rented spaces is granted by the LESSOR in consideration of the numerical importance of the group of persons announced.

§ 3. The LESSOR may refuse access to the domain to excess persons.

Article II — Purpose, price and period of rental

§ 1. The LESSOR will make part of Château Saint-Joseph located in Mazerolles-du-Razès available to the LESSEE for the event mentioned in art. I.:
   Salle St. Joseph approximately 90 m2, plus Parc Nord
   Orangery room approximately 88 m2, plus South Park
   Dining room with fireplace approximately 50 m2
   Green living room and white living room about 70 m2
   Rooms (See table below)

Article III — Deposit and insurance

§ 1. In addition, the LESSEE acknowledges having to deposit a deposit of €4,900 (FOUR THOUSAND NINE HUNDRED EUROS) by bank transfer no later than two months before the event.
The deposit will be refunded no later than thirty working days after the end of the event, if no damage has been observed after use of the premises, or after deduction of the amount of damage caused. If the amount of damage is greater than the amount of the deposit deposited, the LESSEE acknowledges having to pay the LESSOR an additional sum accordingly.
All points of decoration, technical installations, various arrangements of the premises must comply with the regulations and safety standards in force, at the latest two months before the event, it being specified that the approval in question is always exclusive of any piercing of the walls, floors and coverings by any means whatsoever, as well as all applications, collages, displays, assuming the use of a sticky product on the walls, ceilings or floors of the premises. Any deterioration, soiling, theft of equipment, etc. suffered by the LESSOR and/or the guests and/or the service providers during the event are the responsibility of the LESSEE organizing the event. The installations will be made in the places designated by the LESSOR or with written authorization from the latter.
The LESSEE undertakes to restore to its original state, and at its own expense, the premises which have been occupied. He is required to remove the waste generated by the event: garbage cans, boxes, decoration, empty bottles, etc.
Cleaning and waste disposal are included in the service.

§ 2. The LESSEE is responsible for any damage, direct or indirect, that the persons present during the event could cause to people, animals, vehicles and objects, or even to the premises or to the park (green spaces, stone walls, trees , etc.) of the domain. This is why he must imperatively take out “multi-risk event organizer insurance”, with the mandatory mention “château”, guaranteeing him against any damage likely to occur during this exceptional event in a rented place. He must provide the LESSOR with a copy of the insurance certificate no later than two months before the event. If you do not have insurance, we provide you with the contact details of an insurance broker who has a contract provided for your event.

§ 3. Similarly, the various certificates of professional civil liability insurance, as well as the Kbis extract, of any speaker during the event must be communicated to the LESSOR no later than two months before the event.

§ 4. If the deposit (§ 1) is not deposited on time, or if the insurance certificates and the Kbis extracts (§ 2 and 3) are not communicated in time, the LESSOR may grant the LESSEE a period grace period expiring one month before the event. If the latecomer allows this final deadline to expire without complying, the LESSOR will be entitled to definitively refuse access to the premises to the TENANT, who may not ask him for any reimbursement or compensation. It is recommended that the LESSEE take out insurance against this risk (see art. IV § 4).

§ 5. The LESSEE is advised to take out insurance for any valuables at his own expense and to organize security at his own expense. The LESSOR declines all responsibility in this regard.

§ 6. The LESSOR also declines all responsibility in the event of damage occurring in the space where the vehicles are parked. The LESSOR does not offer any vehicle guarding.

§ 7. In the event of force majeure or fortuitous event (strike, fire, water damage, etc.), the LESSOR may refuse access to the premises to the LESSEE, without recourse by the latter. A new date for the event may be proposed without change fees, until the anniversary date of the event, subject to availability.

Article IV — Reservation and termination

§ 1. a) If the LESSEE reserves on site: 1° The contracting parties sign the contract in two copies (one for the LESSOR, one for the LESSEE). 2° The LESSEE promptly pays the first half of the total amount (art. II § 2). The contract will become effective provided that the funds arrive in the LESSOR's bank account within eight days of the date of signature.
If the funds have not arrived within the aforementioned period, the LESSOR may either remind the LESSEE or cancel the contractual proposal, without charge or compensation.
b) If the LESSEE reserves remotely: 1° The LESSOR sends the contract by e-mail for signature. 2° The LESSEE prints it in two copies, signs them, sends them by post to the LESSOR and, without waiting, immediately transfers the deposit. 3° Upon receipt of the funds, the LESSOR countersigns the contract and sends a copy to the LESSEE.
If the LESSEE does not take the necessary steps within a week from the time he received the contract to be signed, the LESSOR may either remind him or cancel the contractual proposal, without charge or compensation.

§ 2. The LESSEE has the possibility of terminating the contract, without giving any reason or notice period, by registered letter with request for acknowledgment of receipt, in which case the deposit that it has already paid remains definitively acquired by the LESSOR.
Example: The engaged couple reserve the premises on September 3 for a wedding scheduled for August 6 the following year. They pay half of the amount due at the signing of the contract. On September 10, they change their minds and post their registered letter AR to the LESSOR. The latter has the right to keep the sum already collected.

§ 3. The fact of not using the rented spaces has no effect on the sums due, even if the LESSEE is absent due to an event beyond his control, including in the event of force majeure.
Example: The engaged couple reserve the premises on September 3 for a wedding scheduled for August 6 the following year. They pay the first half of the amount due immediately, then they pay the second half on February 6, six months before the event. A case of force majeure occurs, preventing the holding of the wedding scheduled for August 6. The LESSOR will not be required to reimburse the LESSEE or to compensate it.

§ 4. In the event of a ban on traveling or celebrating a wedding, for health reasons, a new date for the event may be proposed with a modification fee of 50% of the total amount of the services reserved as well as the supplement due to changes in annual prices – the new rates in force will be applied), until the anniversary date of the event, subject to availability.

Article V — Modification of the reservation

§ 1. Any verbal commitment is inoperative and of no effect. Any modification of the reservation requires the written form and can only be decided with the consent of both parties to the contract.

§ 2. Any modification (for example: number of participants, duration of the reception, dates, etc.) of a reservation must be the subject of a written request from the RENTER. No subletting can take place without the written consent of the LESSOR. The LESSOR has the option of granting or refusing the request to modify the reservation initially agreed. The absence of a response within a fortnight implies tacit rejection of the request.

§ 3. Any modification desired by the LESSOR must be notified in writing to the LESSEE, who has the option of accepting or refusing. His silence within a fortnight is worth tacit rejection of the request.

Article VIII — Children

The LESSEE must ensure that children are supervised at all times by a duly authorized third party/company and that supervision standards are strictly observed (1 person for 4 children under 3 years old and 1 person for 5 children between 3 and 12 years old). The LESSOR declines all responsibility in this regard.
10 hours of babysitting for up to 15 children from 3 to 12 years old are included.

Article IX — Pool

Access to the swimming pool will be prohibited between 8 p.m. and 9 a.m. and the perimeter alarm will be activated, in order to ensure the safety of guests. Swimming is prohibited between these times. It is up to you to make this rule known to your guests.

Article X — Animals

Animals are not allowed for the event, except with prior written authorization.

Article XI — Alcohol

Château Saint-Joseph has License III for the distribution of alcohol and can therefore supply alcohol within the regulatory framework. In order to guarantee everyone's safety, a security guard must be present whenever alcohol is served to guests. In addition, in order to comply with French legislation, alcohol can no longer be served after 2 a.m., soft drinks will continue to be served until the end of the evening. Only drinks provided by the castle may be consumed.

Article XII — Third party service providers to the contract

§ 1. The LESSEE is free to organize the event by doing business with third parties to the contract (caterer, disc jockey, photographer, florist, hairdresser, caretaker, babysitter, etc.), provided that he respects the art. III § 3 of this contract.

§ 2. Any damage or professional misconduct attributable to third parties to the contract will not release the LESSEE from its liability as organizer of the event (art. III § 2).

Article XIII — Cleaning and disposal of waste

§ 1. The castle and its parks must be clean at all times, so a maintenance agent must be commissioned for the duration of the wedding and after it to restore the reception rooms, sanitary facilities and spaces made available to it. clean disposal (floors swept and cleaned, walls and windows washed if necessary). Ashtrays must be emptied and cleaned, the lawn and the various outdoor spaces must be cleaned of all flowers, petals or other decorative objects used.
Cleaning and waste disposal are included in the service.

§ 2. It is strictly forbidden to smoke indoors. In the event that this instruction is not respected, 350€ will be charged to sanitize the room. It is also strictly forbidden to smoke more than 2m from the defined smoking areas (1 per park) In the event of the presence of cigarette butts outside the smoking areas, €250 will be charged.

Article XIV — Obligation in solidum

§ 1. Each of the persons who have signed this contract on behalf of the "LESSEE" personally undertakes to perform all and each of the contractual obligations of the "LESSEE".

§ 2. Each of the persons who have signed this contract on behalf of the "LESSEE" acknowledges having to personally compensate the victims who may suffer damages related to any damage occurring during the event organized by the "LESSEE" (cf. art. III and VII), hence the need to take out the insurance provided for in art. III § 2.

Article XV — Applicable law, forum and rescue clause

§ 1. This contract is subject to French law.

§ 2. The contracting parties will submit any dispute relating to this contract to the jurisdiction in which the rented domain is located.

§ 3. If one or more stipulations of this contract were or became invalid or unenforceable by virtue of the legislation or a court decision, this stipulation would be applied within the strict limits of what is permitted by the applicable legislation. The other provisions would remain valid and fully applicable.

Article XVI — Validation by the contracting parties

§ 1. The LESSEE acknowledges having read the conditions of this contract which he accepts.

§ 2. Persons who engage in solidum as "LESSEE" initial each page of the contract. Below, they sign and write the words "read and approved, good for agreement".

Description

Number of nights

Number of rooms reserved

Simple room


Double room


Triple room


Quadruple room


Bridal chamber


Package 25 rooms
- up to 62 people
- Bed linen,
cleaning included

/1


/15


/7


/2


/1




/25

For the period from D-1 (eve of the wedding) at 5 p.m., day D of the wedding until D+1 (the day after the wedding) at 11 a.m. The installation of the decoration is possible from the day before the wedding at 11 a.m. for the service providers engaged and up to 4 people chosen by the bride and groom.

§ 2. The LESSEE acknowledges having to pay by check or transfer to this bank account of the LESSOR
   - now a deposit of half the total amount;
   - no later than six months before the event, a deposit corresponding to the balance (the other half of the total amount).

§ 3. Evolution of prices. The rates may be revised at the sole discretion of the lessor, even after signing this contract, in the event of variations in inflation usually set within the limit of 2% defined by the ECB (European Central Bank) aimed at guaranteeing the price stability.
In this case, in order for the service to be rendered as defined by article II.1 (provision of the place as well as any other organizational service), the LESSEE must, at the request of the LESSOR, complete the balance of the price so that the LESSOR has the means to perform the service no later than 6 months before the scheduled date of performance of the service. Outside this period, the balance must be completed no later than 72 hours following the request.
In the event of refusal by the applicant, the deposit constituting the initial price of the service and paid for the reservation of the service will not be refunded and the service will not be returned.

Article VI — Right to image and privacy

The LESSOR wishes to take photos and videos of the event and use them for commercial and advertising purposes, without disclosing to third parties the names and personal data of the persons photographed or filmed. If the LESSEE does not want to authorize this, he must indicate his refusal by ticking the box below. If he does not tick it, it will be tacit authorization.

The LESSEE objects to the LESSOR photographing or filming the event and using the photographs or videos for commercial and advertising purposes and pays a confidentiality clause of €1,500.

Article VII — Supervision of the smooth running of the event

§ 1. The handing over of the keys to the LESSEE (or to his representative duly accredited by written power of attorney) will take place at the start of the rental period and their return to the LESSOR at the end of the rental period. As soon as the keys are handed over, the LESSEE will watch over the premises, so that the event takes place without incident.

§ 2. He will also ensure during the rental period that the parking of cars does not prevent the access of emergency vehicles. Parking is available, no guest car should park outside the car park.
If a vehicle breaks down, its owner must have it removed no later than the day after the event, failing which the LESSOR may request that it be removed by the competent authorities at the expense of the LESSEE, who will be free to claim the owner of the vehicle, but not against the LESSOR.

§ 3. The volume of music is authorized up to a sound intensity of 90 decibels indoors (doors and windows closed) and 70 decibels outdoors. An orchestra is allowed outside during the cocktail (until 10 p.m.). Bass is prohibited outdoors and indoors and the sound intensity must not exceed 80 decibels indoors from 2 a.m. The LESSOR has a detector on site to control). In the absence of compliance with these rules, the evening will be stopped without delay after a first warning and the LESSOR may, if necessary, call the police for day or night noise.

§ 4. Firecrackers, pyrotechnic games, candles and fires are strictly subject to prior written authorization. Smoking is permitted only and exclusively in designated outdoor smoking areas. It is strictly forbidden to smoke indoors in the entire castle and in any enclosed space.

§ 5. Any act presenting a risk or likely to cause a disturbance is prohibited. For the event to take place in order, all those present will be required to adopt a conduct that respects others, the rented area and this contract. The LESSEE and the LESSOR will each have the right to evict the disturbers, if necessary by calling on the police.

§ 5. If the LESSOR takes the initiative to terminate the contract, without giving any reason or notice period, by registered letter with request for acknowledgment of receipt, he must return to the LESSEE the deposit received. Example: the LESSEE has already paid €4,000; the LESSOR makes a transfer of €4,000 to him for the balance of any account.

§ 6. If the rent is not paid in accordance with the agreed schedule (art. II), the LESSOR will send the LESSEE a formal notice. If the LESSEE does not pay within eight days of receipt of the formal notice, the LESSOR has the right to terminate the contract with immediate effect and to keep the deposit already collected.
Example: The engaged couple reserve the premises on September 3 for a wedding scheduled for August 6 the following year. They pay the first half of the rent immediately, but they fail to honor the February 6 deadline. They received a formal notice from the LESSOR on February 10, but still did not pay and missed the February 18 deadline. On February 19, the LESSOR sends them a termination letter with immediate effect. He can keep the money he received on September 3, because he owes them nothing. From February 19, he is free to possibly rent the premises to someone else.

§ 7. If the LESSOR considers that the event is illegal and/or contrary to public order and/or contrary to morality, he may not follow up on the confirmed reservation that has been made, this being canceled without recourse by the LESSEE and without compensation of any kind for its benefit.

§ 8. Under no circumstances may payments be suspended or subject to any compensation whatsoever without the prior written consent of the LESSOR.

description

number of nights

number of rooms reserved

/1

/15

/7

/2

/1



/25

Simple room

Double room

Triple room

Quadruple room

Bridal chamber

Package 25 rooms
 - up to 62 people -

Bed linen,
cleaning included